--- title: 6 Crucial Steps to Take Before You Start to Validate SharePoint description: Before starting your computer system validation project, consider these six critical steps. image: https://blog.montrium.com/hubfs/Blog/6-Crucial-Steps-to-Take-Before-You-Start-to-Validate-SharePoint.jpg --- [![Montrium-header-logo](https://blog.montrium.com/hs-fs/hubfs/2%20-%20Logos/Header-Logo.png?width=166&name=Header-Logo.png "Header-Logo")](https://www.montrium.com) - [Products](https://www.montrium.com) - [Platform Overview](https://www.montrium.com/platform-overview) - [eTMF Connect](https://www.montrium.com/etmf-connect) - [RegDocs Connect](https://www.montrium.com/regdocs-connect) - [Quality Connect](https://www.montrium.com/quality-management) - [Demo Center](https://www.montrium.com/demo-center) - [Pricing](https://www.montrium.com/pricing) - [Adobe Services](https://www.montrium.com/adobe-sign-validation-services) - [Insights](https://www.montrium.com/resource-center) - [Connect Blog](https://blog.montrium.com/blog) - [The Experts Blog](https://blog.montrium.com/experts) - [Knowledge Center](https://www.montrium.com/resource-center) - [Webinars](https://www.montrium.com/webinars) - [Demo Center](https://www.montrium.com/demo-center) - [News & Press](https://www.montrium.com/newsroom) - [Conferences & Events](https://www.montrium.com/events-conferences) - [About](https://www.montrium.com/about) - [Our Company](https://www.montrium.com/about) - [Our Customers](https://www.montrium.com/customers) - [Careers](https://www.montrium.com/careers) - [Contact Us](https://www.montrium.com/contact-us) - [Request Demo](https://www.montrium.com/demo) # 6 Crucial Steps to Take Before You Start to Validate SharePoint by [Gianna De Rubertis](https://blog.montrium.com/experts/author/gianna-de-rubertis) [Validation](https://blog.montrium.com/experts/topic/validation) If you are thinking of using SharePoint for electronic records management, you may also find yourself thinking about how you are going to be validating the system. SharePoint validation is fairly straight-forward, but it will require some preparation on your part.  Here is a list of steps to take to prepare for a successful validation project. ## Step 1. Decide if your SharePoint instance actually needs to be validated Understand the intended use of system.  Ask yourself if the system will be used to manage regulated electronic records.  If your inspectable records are still paper-based, then you may not need to validate SharePoint at all.  If your inspectable records are logically segregated from non-regulated documents (based on your SharePoint architecture), then you may only need to validate isolated sections of the system. ## Step 2. Prepare a project plan Get organized.  List out the required activities and figure out how much time you need.  Validating SharePoint could take longer than you think, but with the right resources and proper planning, you could close out the project in little time. Get commitment from the project sponsor, and then from your assigned resources. ## Step 3. Get your infrastructure ready You can’t build a house without a solid foundation.  The same is true for SharePoint.  Design your infrastructure so that it supports the SharePoint architecture that suits your business needs.  Consider storage and performance requirements.  Consider a cloud-based service model. ## Step 4. Get your procedures ready You need proper procedures (e.g. change control, security, data backup and recovery, etc.) to ensure your system is maintained under a state of control.  Your system cannot be considered validated without the proper procedures in place.  ## Step 5. Train people - **Train your system administrator(s).**  They need to maintain the system’s state of control and must be aware of user access management procedures and change management policies. - **Train your validation team.**  Make sure that people involved in system verification activities are aware of validation policies and good documentation practices. ## Step 6. Prepare the required documentation **Requirements, Specifications, Test Protocols** – all are needed. Consider leveraging the knowledge of consultants who have worked with SharePoint before.  One working session with subject matter experts can boost the learning curve of your in-house resources dramatically.  And this will accelerate document preparation and improve document quality. --- ## The Takeaway As with any validation project, proper planning is crucial for the successful validation of your SharePoint instance.  Understanding what you are faced with before you start the project will help you restrict scope, and avoid technical hiccups.  Being prepared with the right resources and tools will save you lots of time (and money) in the long run.   [![New call-to-action](https://no-cache.hubspot.com/cta/default/334618/6399a7d8-979a-44ca-b031-47bfc9714352.png)](https://cta-redirect.hubspot.com/cta/redirect/334618/6399a7d8-979a-44ca-b031-47bfc9714352) By [Gianna De Rubertis](https://blog.montrium.com/experts/author/gianna-de-rubertis) | August 4, 2014 at 8:30 a.m. | [Validation](https://blog.montrium.com/experts/topic/validation) | [0 Comments](https://blog.montrium.com/experts/6-crucial-steps-to-take-before-you-start-to-validate-sharepoint#comments-listing) #### Share This Story, Choose Your Platform! - [Tweet](https://twitter.com/share) ### About the Author: [Gianna De Rubertis](https://blog.montrium.com/experts/author/gianna-de-rubertis) ![](https://blog.montrium.com/hubfs/gianna%20copy_150x150.png) Gianna is the Director of the Professional Services team and is responsible for in-house verification projects as well as validation services provided to external clients. She has extensive validation experience, which includes validation of manufacturing equipment, utilities, and computerized systems (including ERP, EDMS, and eSignature solutions). Gianna has also developed a solid understanding of the various regulations which apply to the pharmaceutical, biotech and device industries. 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